I am honored to be a speaker at the Veterans in Business Network Inaugural National Convention to be held November 6-7 in Palm Springs, CA. Veterans in Business Network is a nonprofit organization advocating for all veteran business owners. Offering resources, educational workshops, outreach opportunities, and more, their focus is to foster connections between veteran owned businesses and corporations and government agencies. I will be one of 12 speakers at the conference and will be speaking about developing systems to help your business run smoothly. Click here to learn more about the Veterans in Business Network,
Being interviewed by the ladies of Nourishing Real Talk was great fun. Lindsey and Jenna are engaging hosts and made the experience memorable. The topic of the podcast was entrepreneurs with multiple passions. We live with the mentality that we should find one thing we are passionate about and pursue that passion our whole lives.
However, many of us have multiple passions and we feel we are not being productive or that it is wrong to not focus our attention on just one because it does not fit into the model. How do you weed through all your ideas? Give yourself time. Revisit the idea and, if you still feel strongly about it, then go for it! We create rules for ourselves about what is and is not acceptable and those rules are what holds us back from pursuing our passions (yes, passions - plural).
"Action is the foundational key to all success." - Pablo Picasso
Email consumes 28% of the workweek, and less than half of those emails deserve your attention. On average, the number of business emails sent and received each day is 122! And with a recovery time of 60-90 seconds for each email, that's a lot of time spent on email alone! How productive can you be if your work day is consumed with email?
Look at your inbox. How many emails do you have? Which ones are important? How do you sort through and decide which take priority and which can wait? In Episode 3 of All Systems Go! Productivity Hacks, Laura Renner talks about organizing your Gmail account in a way that allows you to prioritize your email so you can focus on the important messages first and, thus, be more productive.
Learn how to change your settings so important emails appear at the top of your inbox, while those of lesser importance are weeded out. You will be surprised at how much time you will save cleaning out your inbox by using this productivity hack.
For other tips on getting a handle on your email, download 10 actionable tips to attain Email Nirvana.
You've hired a Virtual Assistant, now what? Have you determined how a VA fits into your business plan? What expectations do you have regarding a VA? The #1 tip for effectively using a VA is to determine your expectations. Do you want someone immediately when you need them? Do you want them to work on a whim? Do you want someone who is an expert in everything? Expectations determine what type of VA you need. VA's work best when you have systems in place where they can work on their own with little input from you.
To-do lists are important in running a successful business. They allow you to be more productive and are also good indicators of how useful a Virtual Assistant (VA) can be. Once you've made your list, you can determine what you need to handle personally and what can be outsourced. Identify one or two things on your list that you can outsource. To-do lists are fluid documents; review them periodically and update as needed. You may find more items on your list that can be outsourced.
Think of your list as an inverted pyramid. At the top (the widest part) are tasks that need to get done, but aren't as urgent, such as preparing for your children's activities. At the bottom of the pyramid (the tip) are the tasks most important. The problem that arises is things at the bottom of the pyramid are not completed because too much time is spent on the least important to-dos and, thus, taking up more space in your brain as well as more energy. When the pyramid inverts, you become less productive.
Have you been searching for the elusive Rockstar Virtual Assistant, someone who can handle everything for you? Sorry to burst your bubble, but he/she doesn't exist. Think about when you are in your Zone of Genius, focused on a specific task, and working diligently to complete it in a timely manner. Now, immediately shift gears and start working on a different task.
Shift again. It becomes confusing and unproductive, doesn't it? The same thing would happen to the mythological Rockstar Virtual Assistant as well. It would be easier for you to hire 2 people instead of just one -- for example, hire a VA to handle administrative tasks and another VA to handle marketing. Each VA would work in their specific Zone of Genius and make life easier for all. Outsourcing -- allows you to stay focused on your Zone of Genius.
For more about outsourcing and Zone of Genius, watch the video "The Myth of a Rockstar Virtual Assistant."