When everyone on your team is working remotely, getting through a meeting can be tough. If it is on the telephone, everyone talks over everyone else and it’s just hard to “see” what they are talking about.
At Freedom Makers, we have been remote from our beginning. Over the years, we have learned best practices and have evolved in our virtual meetings. They have vastly improved as we have not shied away from setting rules and establishing routines.
Here are our tips for running an effective virtual meeting:
- Mute is your friend.
- Video is your best friend.
The medium stuff:
- Have a time limit.
- Schedule water cooler meetings separately AKA virtual happy hour.
- Have a designated note taker.
The hard stuff (but not really):
- Is a meeting really necessary?
- Have a published agenda
- At Freedom Makers, we have a standing agenda for our weekly meetings and one that changes for our project meetings. The notes from our project meetings include tasks that move our projects along. Those tasks then form the agenda for the next meeting. It becomes a reinforcing circle once you get the hang of it.
- Outline rules of engagement
- The purpose of the meeting
- How people should talk to each other (th
- Expectations around background noise and visuals (this is a great time to explain MUTE)
- Should people use the “raise hand” feature? Should people wait until they are called upon to speak?
The key to strong virtual meetings is ensuring they have a meaningful purpose and are organized. We are fortunate we live in a time where we are able to have remote meetings via the many platforms. Go forth and make your virtual meetings so awesome that people cannot wait for the next one!