Grow Your Gym with a Freedom Maker Virtual Assistant
Focus on Fitness, We'll Handle the Rest
You started your fitness business to help others get stronger, not to get buried in emails, scheduling chaos, or late-night admin. A Freedom Maker virtual assistant can give you back your time, so you can grow your business.
Stay hands-on with your clients and let us handle operations behind the scenes.
How Virtual Assistants Help Gym Owners Win
Whether you’re running a boutique gym, coaching in-person, offering online classes, or are balancing both, a Freedom Maker has your back.
Having a Freedom Maker virtual assistant means:

- You're supported, not stretched thin
- You can offload the admin stress
- You stay client-focused, while the backend runs smoothly
ADMIN & OPERATIONS
A Freedom Maker can handle:
- Scheduling: Manage classes, book sessions, send reminders.
- Member Management: Track renewals, update profiles, manage payments.
- Customer Support: Answer calls, respond to emails, follow up with leads.
- Procurement: Track inventory and reorder supplements, gear, and cleaning supplies.
MARKETING & SALES
A Freedom Maker can take care of:
- Social Media Management: Create and schedule posts, engage with followers.
- Content Creation: Design graphics, edit workout videos, write newsletters.
- Lead Nurturing: Send automated texts and emails to keep prospects warm.
- Event Support: Coordinate fitness challenges, bootcamps, or competitions.
FINANCE & HR
A Freedom Maker can provide:
- Billing Support: Send invoices, process payments and follow up on overdue accounts.
- Basic Bookkeeping: Track expenses, categorize transactions, organize receipts and prep reports for your accountant or CPA.
- HR Help: Assist with staff records, resumes, and onboarding.
- Policy & Process Documentation: Build SOPs for repeatable processes like refunds, onboarding, or cancellations.
MEMBER SUPPORT & WORKFLOWS
A Freedom Maker can:
- Be On Call for Client Questions: Respond to client emails and messages about sessions, programs, or account issues.
- Manage Your CRM: Keep client profiles, progress notes, and contact info up to date in your systems.
- Build Automated Workflows: Set up onboarding sequences, reminders, and check-ins so every new client gets a seamless, repeatable experience.
- Track Member Progress: Organize forms, feedback, and updates so you can always meet your clients where they are.
Why Go It Alone?
Every lifter needs a spotter. Every business needs support.
There are no quick fixes in fitness. You have to put in the work to get results. But when it comes to running your gym, you don’t have to do it all yourself.
Just like those looking to get fit rely on coaches, training plans and accountability partners, smart business owners lean on support to perform at their best. A Freedom Maker becomes part of your team. They handle admin, marketing, member management, etc. so you can stay focused on your clients, not your inbox.
Virtual support isn’t a shortcut. It’s a strategy.
And it’s the secret weapon gym owners use to scale without burning out.
Our Clients:
Like many small business owners, I wear a ton of hats and my life has a lot of moving pieces.
Freedom Makers' process for identifying things to delegate, sourcing great candidates, and getting top notch fractional help has been a game changer. Highly recommend to all high performing business owners trying to do it all!
Mark Fisher | Business for Unicorns
Case Study:
virtual support for a bold fitness & empowerment brand
"Leigh is amazing!!! She is a self-starter, very enthusiastic, timely, professional, and incredibly knowledgeable! She worked diligently for my launch and was an amazing thought partner. LOVE LEIGH!!"
-Diane Flores, Owner, Venus Fitness Studio
The Challenge:
Diane, the powerhouse behind Venus Fitness Studio, needed a proactive, creative thought partner to support a major program launch while aligning with her bold, female-empowerment brand. She wanted someone to streamline her admin and marketing, integrate with her team, and keep things moving.
The Approach:
Diane selected Leigh, a Navy spouse skilled in onboarding, social media, and project management. Leigh quickly integrated into Diane’s tools and systems (Constant Contact, Google Workspace, Squarespace), and understood her brand voice from day one.
What Leigh Took On:
In
5-10 hours of support per week, Leigh managed:
- Outreach to former clients
- Weekly newsletters + podcast recaps
- Social media scheduling and engagement
- Lead follow-up and Client onboarding
- Member management via Google Sheets
The Outcome:
Leigh helped Diane execute a successful launch while maintaining consistent engagement and brand presence. Her initiative, attention to detail, and creative support gave Diane peace of mind, stronger systems, and more time to focus on her clients and growth.
Working With Us:
Getting the support you need is easy.
1.
Discovery
We learn about your business and your goals and help you craft a unique opportunity description before we send it out to our community of amazing Freedom Makers.
2.
Selections
We identify potential matches based on skills, personality fit, and experience. You'll meet up to four Freedom Makers who have expressed interest in your opportunity. The final choice is yours!
3.
Onboarding & Kick Off
You are onboarded into our system and we host a complimentary Kick Off Call where we help you and your Freedom Maker build your task roadmap, categorize your priorities, and set clear expectations.
Ready to Find Your Freedom Maker?
It’s time to reallocate your energy to what truly drives your business!
Reach out to our Discovery Team today, or schedule a convenient time to talk about your business and the support you need.
