Oftentimes I hear a concern that a business owner cannot afford a Virtual Assistant (VA). But VAs have widely varying costs and work structures. It is possible to find a VA to meet your needs and stay within your budget. To get the most bang for your buck, you need to be clear on the following things: what tasks you want completed and the type of person qualified to complete those tasks.
Different Cost Structures
VAs will charge differently, so you must think about what way is most comfortable for you.
- By the task. Example: $X for each page typed
- By the project. Example: $X for a newsletter set up
- By the hour. Example: $X for each hour worked
- By blocks of hours. Example: a flat rate for 10 hours each month or week and an hourly rate for hours beyond that
Different Types of VAs
The different types of VAs affect your overall cost, so it is imperative to pay close attention to how your VA is structured.
- Freelancers/Independent Contractors. They may be cheaper because they have low overhead, but they are usually a one-person shop which may limit their availability and/or response times.
- Overseas VAs. Often the cheapest option, but you have to contend with an unawareness of western management and business practices.
- Tech Platforms. These make it easy to source a VA, but can be overwhelming and unpredictable.
- Agencies. Often the most expensive because of the overhead, but they have screening and support systems and a wider availability of VAs.