Grow Your Gym with a Freedom Maker Virtual Assistant
Focus on Fitness, We'll Handle the Rest
You started your business to help others get stronger, not to get buried in emails, scheduling chaos, or late-night admin. Freedom Makers Virtual Services gives you back your time, so you can grow your business while we handle operations behind the scenes.
How Virtual Assistants Help Gym Owners Win
Whether you’re running a boutique gym, coaching in-person, offering online classes, or are balancing both a Freedom Maker has your back. Having a Freedom Maker virtual assistant means:
- You're supported, not stretched thin
- You can offload the admin stress
- You stay client-focused, while the backend runs smoothly
ADMIN & OPERATIONS
A Freedom Maker can handle:
- Scheduling: Manage classes, book sessions, send reminders.
- Member Management: Track renewals, update profiles, manage payments.
- Customer Support: Answer calls, respond to emails, follow up with leads.
- Procurement: Track inventory and reorder supplements, gear, and cleaning supplies.
MARKETING & SALES
A Freedom Maker can take care of:
- Social Media Management: Create and schedule posts, engage with followers.
- Content Creation: Design graphics, edit workout videos, write newsletters.
- Lead Nurturing: Send automated texts and emails to keep prospects warm.
- Event Support: Coordinate fitness challenges, bootcamps, or competitions.
FINANCE & HR
A Freedom Maker can take provide:
- Billing Support: Send invoices, process payments and follow up on overdue accounts.
- Basic Bookkeeping: Track expenses, categorize transactions, organize receipts and prep reports for your accountant or CPA.
- HR Help: Assist with staff records, resumes, and onboarding.
- Policy & Process Documentation: Build SOPs for repeatable processes like refunds, onboarding, or cancellations.
MEMBER SUPPORT & WORKFLOWS
Your Freedom Maker can:
- Be On Call for Client Questions: Respond to client emails and messages about sessions, programs, or account issues.
- Manage Your CRM: Keep client profiles, progress notes, and contact info up to date in your systems.
- Build Automated Workflows: Set up onboarding sequences, reminders, and check-ins so every new client gets a seamless, repeatable experience.
- Track Member Progress: Organize forms, feedback, and updates so you can always meet your clients where they are.
Why Go It Alone?
Every lifter needs a spotter. Every business needs support.
There are no quick fixes in fitness. You have to put in the work to get results. But when it comes to running your gym, you don’t have to do it all yourself.
Just like those looking to get fit rely on coaches, training plans and accountability partners, smart business owners lean on support to perform at their best. A Freedom Maker becomes part of your team. They handle admin, marketing, member management, etc. so you can stay focused on your clients, not your inbox.
Virtual support isn’t a shortcut. It’s a strategy.
And it’s the secret weapon gym owners use to scale without burning out.
Our Clients:
Case Study:
virtual support for a bold fitness & empowerment brand
"Leigh is amazing!!! She is a self-starter, very enthusiastic, timely, professional, and incredibly knowledgeable! She worked diligently for my launch and was an amazing thought partner. LOVE LEIGH!!"
-Diane Flores, Owner,
Venus Fitness Studio
The Challenge:
Diane, the powerhouse behind Venus Fitness Studio, needed a Freedom Maker who could help streamline her administrative and marketing efforts while aligning with her bold, female-empowerment-driven brand.
She was looking for a proactive, creative thought partner who could support her during a major program launch and beyond.
Her ideal Freedom Maker would be someone who could work within her systems, enhance her strategy, and keep things moving forward.
The Approach:
Diane selected Navy spouse Leigh, a Freedom Maker skilled in project management, onboarding and social media. Leigh possessed a deep understanding of fitness and knew how to create intentional client experiences
To accomplish her first assignment - supporting Diane’s launch - Leigh dove into her SOPs, tools (like Constant Contact, Google Workspace, and Squarespace), and branding to ensure seamless integration with her team.
Leigh’s attention to detail and strategic mindset made her a true extension of Diane’s brand.
The Specifics:
Diane's opportunity was built with an expectation of needing of 5-10 hours of support per week. She wanted someone who could do the following:
- Conduct outreach to former clients
- Create weekly newsletter creation and podcast recap inclusion
- Manage social media scheduling and engagement
- Handle member management in Google Sheets
- Support the business with client onboarding
- Follow up on leads via email
The Outcome:
With Leigh’s support, Diane was able to execute a high-impact program launch while staying focused on the bigger picture of her growing business. Leigh not only managed recurring tasks like newsletters and podcast recaps, but also took initiative in organizing systems, maintaining client engagement, and strengthening Diane’s marketing flow.
Her ability to adapt quickly, match Diane’s bold brand voice, and work within existing tools made her a reliable asset. Diane gained peace of mind, consistency across platforms, and a partner who brought both structure and creativity to the table.
Working With Us
Getting started with us starts with three easy steps:
1.
Discovery
We learn about your business and your goals and help you craft a unique opportunity description before we send it out to our community of amazing Freedom Makers.
2.
Selections
We identify potential matches based on skills, personality fit, and experience. You'll meet up to four Freedom Makers who have expressed interest in your opportunity. The final choice is yours!
3.
Onboarding & Kick Off
You are onboarded into our system and we host a Kick Off Call where we help you and your Freedom Maker build your task roadmap, categorize your priorities, and set clear expectations.
Ready to Find Your Freedom Maker?
Reach out to your Discovery Team member today, or fill out our Get Started Form. It’s time to reallocate your energy to what truly drives your business!
