Outsource Tasks To A Virtual Assistant For A More Relaxing Summer

A virtual assistant can mean the difference between a relaxing summer and one full of late nights and weekend work. 

The summer’s official kickoff, Memorial Day weekend, is right around the corner. It will usher in backyard BBQs, pool parties, afternoon trips to baseball games, and days at the beach. You may even have blocked off a whole week in August for your first real vacation in three years! 

Do you really want to spend it checking emails and trying to stay on top of invoices?

Bring on a virtual assistant to help tackle some of the daily tasks that could take you away from summer fun! Here are three areas you can outsource to increase your chances of having a relaxing summer.

CALENDAR AND EMAIL MANAGEMENT

A virtual assistant can provide effective day planning for small business owners and entrepreneurial professionals. They efficiently tackle tasks like appointment scheduling and inbox management, enabling you to stay organized and build time back into your schedule for tending to core business-building endeavors like one-on-one meetings, sales calls, and networking opportunities.

Some of the calendar-related administrative tasks a virtual assistant can handle for you this summer are:

• Scheduling appointments
• Organizing your to-do list
• Prioritizing your deadlines based on urgency and time sensitivity
• Making calls and sending emails to follow up on appointments and task deadlines
• Entering important dates into your calendar
• Keeping your cloud-based calendar and other digital or paper calendars synced
• Keeping a record of all your meetings, events, tasks, and deadlines
• Sending notifications of your events to employees, partners, vendors, and clients
• Making sure you come to meetings prepared by populating calendar entries with agendas, resource materials, and notes

Likewise, a virtual assistant can manage your email inbox. Keeping on top of new, incoming mail can be overwhelming. Small business owners spend countless hours each week going through emails, sorting spam from high-priority. A virtual assistant can manage your inbox quickly and efficiently to meet your needs. 

The military spouse virtual assistants available through Freedom Makers Virtual Services have the minimum of an associate’s degree and often a Bachelor’s degree if not a Master’s degree. They typically have between 2-15 years of experience in a professional setting; often, they will have worked for a C-suite executive or upper management in a prior position. They are efficient and responsible, knowing your business relies on accuracy and attention to detail. FMVS virtual assistants will help ensure your business runs smoothly while you take some time for family this summer.

SOCIAL MEDIA MANAGEMENT

Are you suffering from spring fever? Do you find yourself staring out the window at the blue sky and blooming flowers while you are supposed to be hammering out your business’s next blog post? Let a virtual assistant take over the task. 

Most small businesses know that having an effective social media strategy can help capture new swaths of clients. There are 4.2 billion active social media users who spend, on average, 2.5 hours every day on platforms like Facebook, Instagram, LinkedIn, and Twitter. Establishing an account on social channels is free, but optimizing a social media strategy takes some time and effort. This is where a virtual assistant can make all the difference.

A well-managed account can boost sales and increase client rosters. 

Virtual assistants can create graphics and posts that position your business and establish your brand as an authority in your business space. They can also schedule all your posts using Buffer or HootSuite, so your content goes out regularly. A virtual assistant can help write, research, outline or edit informative, helpful blog posts that educate your audience on both your business services and the industry in which you operate. Solid content offerings can help establish your voice as an authority and resource and increase your SEO. A virtual assistant can also create and manage your newsletter, engaging email users with content that reminds them of who you are and what you can provide. 

Marketing your business is obviously of high value. Doing so yourself is not cost-effective.

At Freedom Makers Virtual Services, our virtual assistants are creative and detail-oriented. They will research your business area and help you cultivate valuable content that will be exciting and relevant to potential clients and customers. They are skilled at unifying your brand’s image across your social platforms. Our Freedom Maker social media virtual assistants know how to capitalize on the excellent online tools available to create visually stimulating, meaningful, and informative posts that will keep your business attracting followers and gaining likes. 

DATA ENTRY AND CUSTOMER RELATIONSHIP MANAGEMENT

Data entry takes time! It is tedious and wearisome, yet getting it right is critical. We all know that boredom and attention to detail do not make good bedfellows! It is hard to ensure accuracy if you fall asleep at the keyboard or work as fast as you can through irritation and annoyance. 

Your data entry and CRM might suffer if you are rushing to make it out to a summertime networking happy hour.

Instead, task a virtual assistant with this thankless-yet-important job.

A virtual assistant can save you time by inputting and processing that information as needed. They can edit and delete files, check for accuracy, and convert your data into different formats as required.

A virtual assistant can also help take care of your clients to ensure happy and loyal customer relationships. Communicating and responding to inquiries is essential so that your client base knows they are important to you. A virtual assistant will make sure your clients are receiving emails and placed into your CRM.

At Freedom Makers Virtual Services, our skilled virtual assistants ensure that no lead goes unanswered. They will manage or create your templated responses to appropriately communicate with potential and current clients and work to establish proper workflows for each. They are skilled onboarding specialists and can help develop, track and manage new contracts or proposals.

Making sure the correct information is captured - and the proper response delivered - when someone reaches out can build trust and confidence in your business. Your Freedom Maker will give clients and future customers the attention they deserve.

A VACATION IS WITHIN REACH

Remember that trip you are looking forward to in August? Chances are you haven’t even had time to plan it! Yet another reason to bring on a virtual assistant before the summer heat kicks in. A virtual assistant focusing on administration can easily coordinate travel plans for you! Booking hotels, researching flights, finding fun activities, and making reservations are all easily within a virtual assistant’s area of operation. 

Save yourself hours by outsourcing… no commitment required.

At Freedom Makers Virtual Services, we don’t expect you to purchase a minimum amount of hours to get started with your virtual assistant. We understand that you might just want that extra help for an hour or two a week so you can spend that time with your kids at the pool. We also know that cash flow fluctuations go hand in hand with being a small business owner. 

Our military spouse virtual assistants are efficient and can get up to speed quickly. They can take over your email and calendar management in no time, create and schedule your social media posts without hassle, and take care of your clients with unmatched professionalism. Give us a call today to get started! A more relaxed summer is within reach.